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Public event safety

Information on health and safety requirements for holding a public event.

Where can I get information on running a public event safely?

The Events Safety Advisory Group (ESAG) has been set up to provide advice and guidance to organisers of public events in the East Riding of Yorkshire Council area. The core members of the group are senior officers from specific emergency services working in the council area (Police and Fire and Rescue Service) and council services (highways and public protection).

ESAG's main objectives are:

  • to promote high levels of safety and welfare at events by giving advice 
  • to promote good practice in safety and welfare planning for events 
  • to ensure events cause minimal adverse impact.

All comments and observation made by ESAG are always advisory. It has no statutory compulsion and organisers are under no obligation to submit information, attend ESAG meetings, or follow ESAG's advice. However, each of the constituent members has their own regulatory role and may exercise their powers independently.

You can contact the group by:

Email: health.safety@eastriding.gov.uk

What type of events are the safety advisory group interested in?

Typically these would be events were attendance, including participants, would exceed 500 persons.

Examples of events the event safety advisory group would inspect include the following:

  • Fetes and fairs 
  • Open air trade shows 
  • Sporting events 
  • Horse shows, agricultural shows, dog shows, car/ caravan shows and similar 
  • Open air entertainment including concerts, music festivals, theatre, opera and historic re-enactments 
  • Firework displays 
  • Large scale company parties 
  • Processions, marches and carnivals 
  • Road races 
  • Street parties 
  • Charity stunts 
  • Religious events 
  • Events in buildings that are not licensed under the Licensing Act 2003.

Where can I get information on inflatable play equipment safety?

The Health and Safety Executive website provides information on Inflatable Play Equipment Safety.

Health and Safety Executive - Inflatable play equipment (external website)