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East Riding of Yorkshire Council
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Postal vote packs

How do I apply for a postal vote?

To apply for a postal vote visit the Register to vote page.

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How do I complete my postal vote pack?

There are instructions and diagrams included in your postal vote pack which tells you how to complete your postal vote.

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I have spoilt my postal vote pack. Can I have a replacement?

You can apply for a replacement postal vote pack if you have spoilt either your ballot paper and/or postal voting statement.

To do so you must:

  1. Place the spoilt ballot paper and/or postal voting statement, along with the full contents of the postal voting pack (all ballot paper, postal voting statement, Envelope ‘A’ and Envelope ‘B’ - regardless of whether or not any of these have been spoilt) in a plain envelope. 
    Please note: you must not return the spoilt pack in Envelope ‘B’. Please use a plain envelope.

  2. Enclose a note with the plain envelope stating what has been spoilt and return immediately to:
    Gareth Naidoo - Postal Vote Team
    Democratic Services
    East Riding of Yorkshire Council
    County Hall, Beverley
    HU17 9BA

  3. A replacement postal voting pack cannot be re-issued until the spoilt ballot paper and entire contents of the postal voting pack are returned to the council.

  4. Once received, a replacement postal voting pack will be issued by post (or by hand if you would like to pick it up from County Hall, Beverley - please contact the electoral services team in advance to arrange a collection time).

  5. If the request for a replacement postal voting pack is made between 5pm, the day before polling day and by 5pm on polling day itself, the spoilt documents must be returned by hand to County Hall, Beverley as in these circumstances the replacement pack can only be issued by hand. Please contact the electoral services team in advance to arrange a time to return your spoiled pack, and collect your replacement. There will be a slight wait whilst your replacement pack is prepared. 

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I have marked my ballot paper incorrectly. What do I do?

 If you have marked you ballot paper incorrectly,  block out the incorrect marking and place a ‘X’ in the correct place (although a '√' will be accepted).

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I have lost all or part of my postal vote pack. Can I have a replacement?

Option 1

If you have received your postal vote pack but lost one or all of the following then we can resend a replacement:

  • Envelope A
  • Envelope B
  • Postal Voting Statement.

Please contact us stating which parts of the postal voting pack have been lost and require replacing, together your name, address and elector number (if known) and contact details:

Gareth Naidoo - Postal Vote Team 
Democratic Services 
East Riding of Yorkshire Council 
County Hall, Beverley 
HU17 9BA 

Email gareth.naidoo@eastriding.gov.uk 

Option 2

If you have received your postal vote pack but lost your ballot paper you should either:

You should either:

  • Visit your nearest customer service centre with one primary or two secondary proof of identity* and any part of the postal voting pack that has not been lost. Upon receipt of this information the postal vote team will issue a replacement pack by post direct to the voter.

or

 

* By law, the Returning Officer must be satisfied as to the identity of the person making the request which is why you have to provide proof of identity

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I haven't received my postal vote pack. Can I have a replacement?

If by 4 working days before polling day you have not received your postal vote pack you should either:

  • Visit your nearest customer service centre with one primary or two secondary proof of identity* and any part of the postal voting pack that has been received. Upon receipt of this information the postal vote team will issue a replacement pack by post direct to the voter. 

or

 

* By law, the Returning Officer must be satisfied as to the identity of the person making the request which is why you have to provide proof of identity.

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What identification do I need for a replacement postal vote pack?

If you have lost part or all of your postal vote pack, or not received all or part of your postal vote pack, you will need to provide us with proof of identity before we can reissue you with a replacement postal vote pack.

You can either provide one primary or two secondary proofs of identity.

Primary proof of identity

Please provide one primary proof of identity from the list below:

  • passport
  • photocard driving licence
  • local bus pass
  • student card issued by a recognised further or higher education body
  • identity card issued by a recognised employer

This must be an official document that includes a photograph of the voter (a sealed photograph), together with the voter’s name.

Secondary proof of identity

Please provide two secondary proofs of identity from the list below:

  • Full paper driving licence
  • Council tax payment book or recent council tax bill
  • Council or social landlord rent book
  • Recent rent receipts or tenancy agreement
  • Allowance, benefits or pension book issued by DWP
  • Cheque book, cheque card or National Savings book
  • Recent bank or building society statement (not a store card statement) – issued within last 3 months
  • Recent utility bill (two different ones preferred - not mobile phone bill) – issued within last 3 months
  • P45
  • Correspondence from a government department
  • Identity card issued by a member state of the European Union/European Economic Area, travel document issued by the Home Office, or certificate of naturalisation or registration
  • Letter (attested statement) from a responsible person, such as a solicitor, doctor, minister of religion, magistrate, teacher, hostel manager, social worker, district nurse, midwife or other responsible person, which says that they know the elector and can confirm their name and address. This may include the elector’s landlord or tenant in this category, and possibly stipulate that they are on the electoral register
  • National Health Service medical card or National Insurance card
  • Birth, adoption, marriage, civil partnership, divorce or statutory declaration certificates (these should preferably have been issued within six months of the event to which they refer and not be replacements)

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