Privacy notice for Building Control Service

What do we use the information for?

Building control collects, processes and holds your personal information in relation to Building Regulations applications and matters of public safety. This is to determine that buildings meet the minimum requirements of the Building Regulations and that structures are safe, thus ensuring the health and safety of building occupants and the general public. This is done by undertaking the following:

A plan check of deposited information
Site inspections during construction
Supplementary services work in relation to building energy rating assessments
Assessment of dangerous buildings and structures
The processing of demolition notices.

We also use information to improve our services so that they are more appropriate to people’s requirements. We recognise that your personal information is important to you, and we take our responsibilities for ensuring that we collect and manage it proportionately, correctly and safely very seriously.

What information do we hold and use?

We collect and process the following information:

Personal information (including full name, full residential address, date of birth)
Location data (including postcode and telephone number)
Contact details (such as email address)
Characteristics (such as disability)
Information regarding ownership of land
Information during the course of construction.

On what grounds do we use the information?

Building control collect and lawfully process your personal information under the following:

Building Act 1984
Building Regulations 2010.

We process personal data for the following reasons:

GDPR Article 6(1)(a) – the data subject has given consent to the processing of his or her personal data for one or more specific purposes
GDPR Article 6(1)(b) – processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract
GDPR Article 6(1)(c) – processing is necessary for compliance with legal obligation to which the East Riding of Yorkshire Council is subject.

We process special category data for the following reason:

GDPR Article 9(2)(a) - the data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 may not be lifted by the data subject.

How do we collect this information?

We may collect information in the following ways:

Paper, electronic or online application forms
Email
Telephone or text message
Letter
Face to face, with one of our employees, or one of our partners .

Who do we share your information with?

We may disclose your information to others, but only where this is necessary either to comply with our legal obligations or as permitted by Data Protection legislation. We may share it with other public service bodies including the police and other council departments.

The reasons why we may share your data with other public bodies are as follows:

To ensure public safety
To monitor and improve our performance and delivery of services
To enforce the provision of the Building Act 1984
Where necessary to protect individuals from the risk of harm or injury
Where otherwise permitted under the General Data Protection legislation.

We will only disclose your sensitive or confidential information if we are legally required to do so, or where we have good reason to believe that failing to share the information would put you or someone else at risk of harm.

We will not pass your personal information to external organisations for marketing or sales purposes or for any commercial use without your prior expressed consent.

How long do we store it and is it secure?

Building control has a retention schedule in place to ensure that information is only held for as long as it is needed. We will not keep your information for longer than is required to by law. Your information will be disposed of in a controlled and secure manner in accordance with the council’s Records Management and Data Quality Policy. The council’s IT security and confidentiality policies ensure that your information is protected, and accessed only by staff directly involved in your case.

For information on how long your information will be held visit the retention page.

What rights do you have?

The rights that you have depend upon the grounds on which we collected your information. All of the rights you could have are outlined on the data protection rights page.

In most cases, people who have been involved with building control will have the following rights:

The right to access - you are entitled to see the information that we hold about you
The right to rectification - we will amend information accordingly, if any information the service holds about you is incorrect
The right to restrict processing - you may wish to limit how we use your data
The right to object - in addition to the right to limit the use of your data, you also have a right to object to the use of you data for certain actions
The right to erasure/ right to be forgotten - in certain circumstances, you may be able to ask for some of the information we hold to be deleted. The service has determined that all requests to permanently delete a service user record will be dealt with on an individual basis.

To exercise any of your above rights, please visit the data protection rights page for more information.

Where can I find out more?

If you would like to know more about how the council uses information, your rights or have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance; contact details are available on the general privacy information page. Alternatively, you can contact the Information Commissioner's Office (ICO). The ICO is the UK’s independent authority set up to uphold information rights in the public interest and they handle public concerns regarding organisations information rights practices.

Alternatively, you can contact the Information Commissioner’s Office (external website)

When was this privacy notice last updated?

We will continually review and update this privacy notice to reflect any changes in our services, feedback from customers, and to comply with any changes in the law. This privacy notice was last updated on 22 December 2020.

eastriding.gov.uk

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