We may disclose your information to others, but only where this is necessary either to comply with our legal obligations or as permitted by Data Protection legislation. We may share it with other public service bodies including the NHS, the police and other local authorities.
The reasons why we may share your data with other departments within the East Riding of Yorkshire Council or other public bodies are as follows:
- To monitor and improve our performance and delivery of services
- For the prevention and or detection of crime
- Where necessary to protect individuals from the risk of harm or injury
- Where otherwise permitted under the General Data Protection legislation.
When individuals, organisations and official bodies deposit, donate or transfer archive and local studies collections to us we share information in these with other customers as explained in our deposit and gift agreements:
ERA Deposit Agreement (pdf 37kb)
ERA Gift Agreement (pdf 32kb)
Additional restrictions relating to how information in these collections is shared with other customers may be agreed when we receive them or after they have been catalogued. When these items have been listed we share this information about them with customers in our Online Catalogue.
We also share information about collections held by ERA with The National Archives (TNA) as part of its annual survey of recently received records.