We process information relating to and contained in the museum collections in our custody for curatorial and/or learning purposes, and in the public interest.
ERYMS is an accredited museum service under the Art’s Council England’s accreditation scheme. Preservation of key information relating to collections, including details of donors is part of the accreditation standard that ERYMS must adhere to in order to retain its accredited status. Retention of key information also enables future collections research and ensures collections can be properly accounted for in case of audits.
Where objects are brought in for identification, information on finders and/or landowners will be collected in order to preserve information in the public interest and in some cases to fulfil legal requirements, such as reporting items under the Treasure Act.
Personal information is also collected for the purposes of bookings at lectures, workshops and other museum events. This is required in order to monitor numbers and record payments, note any dietary/medical information (if required) and provide contact details in case of cancellations or alterations to events.
ERYMS also maintains mailing lists in order that our users can be sent information on future museum events/exhibitions that they may be interested in attending.
Information on Volunteers and placements is held in order to ensure the smooth running of these activities, including insurance and the holding emergency contacts in case of accidents.
The Friends of Beverley Art Gallery (FOBAG) maintain a list of members for the same purposes as above, and to enable collection of membership fees.
We collect when required the name, address, postcodes or email addresses for event marketing and promotion purposes.
We or our partners or a commissioned consultancy/agency collect postcodes, age and potentially other data for event/project evaluation and audience development purposes.
When required we take photographic images and/or film of people for marketing, promotion, documentation, and evaluation purposes. These images and/or film are taken only with your signed consent. Images are stored and may be used in all forms of publicity including websites and social media.