The council may collect this information in a variety of ways. For example, data may be contained within application forms, obtained from your passport or driving licence or other identity documents produced for the purpose of carrying out an identity, right to work in the UK or criminal record check, or documents confirming qualifications or professional registration or information collected through interviews or other forms of assessment.
The council will also have collected information from third parties such as referees, providers of services to verify documents, right to work in the UK, qualifications, professional registration or restrictions/sanctions on work and the disclosure and barring service.
We ask you to provide your bank details and information allowing us to obtain your HMRC tax code at appointment stage and we will collect information you provide during employment when you inform us of changes to personal data such as name, address, bank details etc. We may also receive information from external agencies relating to student loans and court orders that we are required to deduct from salary payments.
We will collect information from forms you complete during employment to be considered for allowances, salary sacrifice arrangements, loans or other employee or worker benefits that need to be assessed against eligibility criteria and we will run data quality reports to identify and correct data.
During employment we will receive information from third parties such as HMRC, pension providers and providers of services for checks which need to be repeated due to either a statutory or contractual requirement such as driving licence validity checks, right to work in the UK checks, professional registration and criminal record checks.
We collect information at pre-appointment stage in a medical declaration or health and medical questionnaire to allow us to consider reasonable adjustments due to a disability or learning difference. Additional health and wellbeing information may be collected during employment by managers, Human Resouces, Occupational Health, during EDRs or referrals for advice and information will be collected from fit notes when you are sick. Health surveillance records are also collected for those working in relevant job roles e.g. where there is the potential for exposure to vibrating machinery.
Maternity/paternity information will be collected from the MATB1 certificate and forms you are asked to complete when claiming these statutory benefits.
A record of performance information will be created at EDR by your manager.
Records will be created for any actions taken under council policy in relation to employment for example, attendance case reviews, disciplinary, capability processes etc. Where audio recordings will be made, you will be informed of this prior to the meeting.
Information will be collected via accident form relating to any accidents taking place at work.