Privacy notice for parish and area liaison and environmental enforcement

What do we use the information for?

Parish and Area Liaison and Streetscene Enforcement hold information about individuals so that we can undertake the following tasks effectively:

• Enforce highway and environmental crime 
  
• Liaise effectively with parish council’s on Streetscene issues. 

What information do we hold and use?

Parish and Area Liaison and Streetscene Enforcement collects and processes the following types of personal data in order to fulfil its legal and statutory obligations and discretionary services:

• Name, address and telephone number and vehicle registration number of individuals for highway and environmental crime issues
  
• Name, address, telephone number and email address to liaise with parish council’s on issues regarding their local streetscene.   

On what grounds do we use the information?

Parish and Area Liaison and Streetscene Enforcement use information to effectively liaise with parish councils, and deal with highway and environmental issues effectively. The council has a duty to ensure that roads, footways and verges, in so far as is practicable, remain clear of obstructions. The council also has a duty to remove vehicles in the open air which appear to have been abandoned. The council will investigate incidents of environmental crime in the East Riding of Yorkshire. Further action may be taken against perpetrators of crime.

Information is obtained under a number of regulations including:

• Highways Act 1980
  
• Refuse Disposal (Amenity) Act 1978
  
• Data Protection Act 1998
  
• Anti-Social Behaviour Act 2003
  
• Anti-Social Behaviour, Crime and Policing Act 2014
  
• Clean Neighbourhoods and Environment Act 2005
  
• Control of Pollution Amendment Act 1989
  
• Environment Act 1995
  
• Environmental Protection Act 1990
  
• Town and Country Planning Act 1990. 

How do we collect this information?

The personal data Parish and Area Liaison and Streetscene Enforcement collects is provided either by the individual upon request, or via a third party when investigating offences.

Who we share your information with?

Parish and Area Liaison and Streetscene Enforcement shares information with various internal and external service providers to support the delivery and administration of its legal obligations, statutory duties and discretionary services and/or to comply with contractual obligations relating to them. The following internal and external service providers may be provided with your information for these purposes.

Your information will not be used for any other purpose. 

How long do we store it and is it secure?

Parish and Area Liaison and Streetscene Enforcement has a retention schedule in place to ensure that information is only held for as long as it is needed. For information on how long your information will be held visit the retention explained page.

Details of how we keep your information secure are available on the general privacy information page. 

What rights do you have?

The rights that you have depend upon the grounds upon which your information is collected. All of the rights you could have are outlined on the data protection page. For the purpose of delivery and administration of Parish and Area Liaison and Streetscene Enforcement's legal obligations, statutory duties and discretionary services and/or to comply with contractual obligations relating to them, individuals will have the following rights:

• The right of access - You are entitled to see the information Parish and Area Liaison and Streetscene Enforcement holds about you and can request a copy by emailing: data.protection@eastriding.gcsx.gov.uk
  
• The right to rectification - If you believe any information Parish and Area Liaison and Streetscene Enforcement holds about you to be incorrect email: streetsene.enforcement@eastriding.gov.uk and we will amend the information accordingly. 
• The right to erasure/right to be forgotten – Parish and Area Liaison and Streetscene Enforcement, in providing statutory duties under the regulations have determined that all requests to permanently delete a service user record will be dealt with on an individual basis. All requests for deletion should be sent to: streetsene.enforcement@eastriding.gov.uk
  
• The right to restrict processing - Should you wish Parish and Area Liaison and Streetscene Enforcement to limit how we use your data please email: streetsene.enforcement@eastriding.gov.uk with the reason for your request. 
  
• The right to data portability – Parish and Area Liaison and Streetscene Enforcement has determined that there will be no requirement for data portability. 
  
• The right to object - In addition to the right to limit the use of your data, you also have a right to object to the use of your data for certain actions. 

Parish and Area Liaison and Streetscene Enforcement may share your information with third parties. You can object to Parish and Area Liaison and Streetscene Enforcement sharing your data with these third parties but this could result in a delay or the inability to process service user requests.

Should you exercise your right to object, it will not limit the information you receive from Parish and Area Liaison and Streetscene Enforcement, as we may still be required by law to provide you with certain information. In cases such as this Parish and Area Liaison and Streetscene Enforcement will take appropriate steps to ensure your request is complied with but that it also fulfils any legal obligation or statutory duty it has to provide you with information or services. 

Where can I find out more?

If you want to know more about how Parish and Area Liaison and Streetscene Enforcement and the council uses information, your rights or have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance.

Contact details are available on the general privacy information page. 

Alternatively, you can contact the Information Commissioner’s Office.