Privacy notice for planning and development management

What do we use the information for?

The Planning and Development Management service deals with applications for planning permission and associated applications including listed building consent, advertisement consent and applications for work to protected trees. We also respond to requests for advice as to whether planning permission is required and provide pre-application guidance. Our planning enforcement Team will investigate reported breaches of planning regulations, and take appropriate action. 

What information do we hold and use?

We collect and process the following information:

  • Application forms  (with basic information on the applicant and ownership of the site)
  • Comments on applications
  • Decisions on applications (including officer reports)
  • Requests for planning advice
  • Investigations into planning breaches.

On what grounds do we use the information?

The Town and Country Planning Act and associated legislation sets out what work requires planning permission, and the information to be supplied when applying for permission. It is a legal requirement for applicants to provide this information, and for the council to publish this. If you wish to comment on a planning application, our website explains that we can only consider comments if you consent to publication.

How do we collect this information?

An applicant is required to complete the appropriate application form, and provide supporting information in accordance as set out in national and local requirements.

The public can comment on an application by submitting comments online, by email or by post.

Planning officers will always undertake a site visit during consideration of an application.

Site inspections will also be undertaken if any planning breaches are being investigated.

Who do we share your information with?

Planning applications are published on the council’s website so that the public and any interested parties can comment on the proposals. We will redact personal signatures, e-mail addresses and phone numbers before publication.  

 To allow the council to communicate and provide services appropriate to your needs, we share your application information with Our Building Control Services team who may contact you in order to promote their Building Regulation Services.

Advice is given on council’s website as to when financial or other information supporting an application can be regarded as confidential and not published.

Pre-application advice will be considered as confidential unless and until a planning application is submitted.

Enforcement investigations will always be kept confidential, but we may need to share information with other council departments and enforcement agencies as part of our investigations.

How long do we store it and is it secure?

The decision on a planning application, approved plans and the application form will be retained permanently as a record.

Other information on planning files, including comments from the public, will be deleted in accordance with retention schedules in place to ensure that information is only held for as long as it is needed. For information on how long your information will be held visit the retention explained page.

Details of how we keep your information secure are available on the general privacy information page.

What rights do you have?

The rights that you have depend upon the grounds upon which your information is collected. All of the rights you could have are outlined on the  data protection rights page. 

In most cases, people who have been involved with planning applications will be able to see the information we hold on the council’s website.  

The right to erase does not apply to information provided by an applicant as it is a legal obliogation to record this information.

Whilst you will be able to remove or amend comments on planning applications prior to determination, once a decision has been made the comments will remain as a record until deleted in accordance with the retention period for that information.

Whilst we will advise you of any information about you that we hold on a planning enforcement file, the correspondence on the file and any detail of a complainant will not be disclosed.

Where can I find out more?

If you want to know more about how the council uses information, your rights or have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance.

Contact details are available on the general privacy information page. 

Alternatively, you can contact the Information Commissioner’s Office.

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