We process personal data for the following reasons:
- GDPR Article 6(1)(a) – the data subject has given consent to the processing of his or her personal data for one or more specific purposes
- GDPR Article 6(1)(b) – processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract
- GDPR Article 6(1)(c) – processing is necessary for compliance with legal obligation to which the East Riding of Yorkshire Council is subject.
We process special category data for the following reason:
- GDPR Article 9(2)(a) - the data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 may not be lifted by the data subject.
Within the recruitment process, the council needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant's eligibility to work in the UK before employment starts.
The council has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows the council to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. The council may also need to process data from job applicants to respond to and defend against legal claims.
The council may process information supplied by applicants to determine the appropriateness of making any reasonable adjustments for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment.
The council processes data including information about age, gender, marital status, ethnic origin and disability status, for statutory equalities monitoring purposes.
For specified job roles, the council is required to seek information about criminal convictions and offences. Where the council seeks this information, it does so because it is necessary for it to carry out its obligations and exercise specific rights in relation to employment.
For job roles involving frontline Health and Social Care or undertaking any form of work in Care Quality Commission (CQC) registered care homes, the council will seek information about COVID-19 Vaccination or exemption status. This is necessary to ensure the council is complying with health or social care and public health interests, or the Health and Social Care Act 2008 relating to particular posts or service provision.
The council does not use automated decision-making in the recruitment process.