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What do we use the information for?
Sewerby Hall and Gardens collect, process and hold your personal information to assist in the delivery of a visitor attraction/tourism site on behalf of East Riding of Yorkshire Council.
Information is used for the following reasons:
We also use information to improve our services so that they are more appropriate to people’s requirements. We recognise that your personal information is important to you, and we take our responsibilities for ensuring that we collect and manage it proportionately, correctly and safely very seriously.
What information do we hold and use?
We collect and process the following information:
Personal information (such as full name, full residential address, telephone number, and email address)
Financial data (credit and debit card details) needed to facilitate telephone purchases
Characteristics (such as ethnicity, gender, disability).
On what grounds do we use the information?
We process special categories data for the following reasons:
We process personal data for the following reasons:
GDPR Article 6(1)(a) - the data subject has given consent to the processing of his or her personal data for one or more specific purposes
GDPR Article 6(1)(b) - processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
GDPR Article 9(2)(a) - the data subject has given explicit consent to the processing of those personal data for one or more specified purposes.
How do we collect this information?
We may collect information in the following ways:
Who we share your information with?
We may disclose your information to others, but only where this is necessary either to comply with our legal obligations or as permitted by Data Protection legislation. We may share it with other public service bodies including the police and other East Riding Council services.
The reasons why we may share your data with other public bodies are as follows:
How long do we store it and is it secure?
Sewerby Hall and Gardens has retention schedules in place to ensure that information is only held for as long as it is needed. We will not keep your information for longer than is required by law. Your information will be disposed of in a controlled and secure manner in accordance with the council’s Records Management and Data Quality Policy. The council’s IT security and confidentiality policies ensure that your information is protected, and accessed only by staff directly involved in your request.
For information on how long your information will be held visit the retention page.
What rights do you have?
The rights that you have depend upon the grounds upon which we collected your information. All of the rights you could have outlined on the data protection rights page.
In most cases, people who have been involved with Sewerby Hall and Gardens will have the following rights:
To exercise any of your above rights, please visit the data protection rights page for more information.
Where can I find out more?
If you would like to know more about how the council uses information, your rights or have a concern about the way we are collecting or using your personal data, we request that you raise your concerns with us in the first instance; contact details are available on the general privacy information page. Alternatively, you can contact the Information Commissioner’s Office (ICO). The ICO is the UK’s independent authority set up to uphold information rights in the public interest and they handle public concerns regarding organisations information rights practices.
When was this privacy notice last updated?
We will continually review and update this privacy notice to reflect any changes in our services, feedback from customers, and to comply with any changes in the law. This privacy notice was last updated on 31 March 2023.