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Privacy notice for children and young people, education and schools

What do we use the information for?

The Youth Offending Service use information about children, young people and their families who receive a service, to carry out specific functions for which we have responsibility, for example:

  • support young people and their families to try stop them from becoming further involved in crime and anti-social behaviour
  • work with victims to help keep them safe
  • reduce the impact of youth crime by restorative justice (ways of helping the young person make amends for the harm done)
  • provide a service to the police and the courts that is responsive to local need and works in partnership to address youth offending in East Riding as effectively as possible
  • provide a fast response to all young people who have offended or are at risk of offending. This is done by providing the interventions, help and support needed to prevent the situation getting worse, stop their offending and keep them safe
  • encourage our young people to make amends to their victims and the community
  • develop activities that increase opportunities for young people that will help them stop committing crime and avoid more serious offending whilst improving their options and life chances
  • help young people and their families take responsibility for what has happened
  • help young people get back into education, training or employment so that they can stay out of trouble, achieve their potential and become adults who are a valued part of society and no longer involved with crime
  • prevent young people going to custody when they can be safely managed in the community.

What information do we hold and use?

The Youth Offending Service collect and process the following information:

  • Personal information such as name, date of birth, address and contact details.
  • Characteristics such as ethnicity, gender, disability, home circumstances, language and health information
  • Significant people in the family, and their details
  • Details of doctor, school and other professionals involved with a child, young person where appropriate, relevant medical information for children or parent/carers
  • Offending history
  • School history
  • Assessments
  • All contacts with East Riding Youth Offending Service. 

 

On what grounds do we use the information?

The Youth Offending Service collect and lawfully process information about young people under the following:

  • Crime and Disorder Act 1998
  • Criminal Justice Act 2003
  • Legal Aid Sentencing and Punishment of Offenders Act 2012
  • Police and Criminal Evidence Act 1994
  • Children Act 1989
  • Children Act 2004.

 

How do we collect this information?

The Youth Offending Service collect personal information as part of the process of supporting children, young people and their families. Information will be collected from face-to-face meetings, over the telephone, by letter and email. Information may also be collected from relevant partner agencies as appropriate. 

Who we share your information with?

The Youth Offending Service may share relevant information within East Riding of Yorkshire Council to support children young people and their families. Services might include:

  • Children’s social care
  • Youth and family support
  • Housing services
  • Education inclusion services
  • Welfare rights
  • Revenues and benefits.

In addition to sharing within the council information about children, young people and their families to deliver best services, it may sometimes also be necessary to share information with external organisations. These organisations might include:

  • Health services (health visitors, school nurses, GPs, consultants)
  • Schools and academies
  • Police
  • Probation service
  • Drug and alcohol services
  • Courts
  • Prisons
  • Solicitors.

East Riding Youth Offending Service aims to provide the best possible service to you. To achieve this, we will share information about you with other professionals we work with to: 

  • get you the help and advice you might need
  • protect you and others.

We share information to tell the other professionals that we are working with you so that we can coordinate the work we do for you. Any further information they request about you will only be given if you agree or if it is required by law. Information is stored in a confidential manner on the database. Only authorised professionals from agencies involved with you will use this information.

Information and the Law

Sometimes we are required by law to share information about you and we do not need to get your permission to do this. Examples might be to protect you or others against risk of harm, or to prevent any future crimes.

How long do we store it and is it secure?

The council has retention schedules in place to ensure that information is only held for as long as it is needed. For information on how long your information will be held visit the retention page.

Details of how we keep your information secure are available on the general privacy information page.

What rights do you have?

The rights that you have depend upon the grounds upon which we collected your information. In most cases, people who have been involved with the Youth Offending Service will have the following rights:

  • The right of access - You are entitled to see the information the Youth Offending Service holds about you and can request a copy by emailing: data.protection@eastriding.gcsx.gov.uk 
  • The right to rectification - If you believe any information Environmental Services holds about you to be incorrect please email contact your worker and we will amend the information accordingly. 
  • The right to erasure/right to be forgotten – The Youth Offending Service has determined that all requests to permanently delete a service user record will be dealt with on an individual basis. All requests for deletion should be sent to your worker.
  • The right to restrict processing - Should you wish the Youth Offending Service to limit how we use your data please contact your worker with the reason for your request. 
  • The right to object - In addition to the right to limit the use of your data, you also have a right to object to the use of your data for certain actions. Should you wish to object please contact your worker with the reason for your request.

Where can I find out more?

If you want to know more about how the council uses information, your rights or have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. 

Contact details are available on the general privacy information page. 

Alternatively, you can contact the Information Commissioner’s Office.