Applications can either be made to the main fund or, for smaller amounts there is a small grant option.
For the small grant option the applicant completes a paper based application using the forms and guidance that can be downloaded from the bottom of this page. The applicant completes the form and returns it to the administrator via email. The application is then circulated to the panel for a decision and if the application is approved by a majority the applicant is informed and the grant is paid directly into the group/organisations account without the need for an invoice. In most cases this process should only take approximately 14 days from application to decision.
For applications to the main fund:
- The applicant completes an online application form and submits it electronically with supporting evidence (including quotes, permissions, accounts and bank statements). These forms can be accessed using the link in the How do I submit an application for funding? answer below
- The online system acknowledges receipt of application
- The administrator carries out a technical appraisal (does the applicant have the ability and permissions to carry out the project, does the project meet the fund criteria, has all the necessary information been supplied?)
- The application is sent to fund panel for scoring
- The fund panel meet and make a decision (full award, part award or decline). Panel members are required at meetings to declare any interests that they have in particular applications and, where this is the case, take no part in decisions relating to that application (they leave the room whilst this application is discussed)
- The administrator emails unsuccessful applicants stating decision and the reasons
- The administrator sends an offer letter electronically to successful applicants offering funding and detailing how payments will be made and any conditions that may apply to the award
- Successful applicants accept the offer by sending back a signed and scanned copy electronically via a link supplied by the administrator
- Awards up to £10,000 are payable by invoice supplied on return of the signed offer letter. For awards over £10,000 an initial invoice for £10,000 can be submitted with a copy of the signed offer letter with the balance being payable on a second invoice which can be submitted with the end of grant form. For awards over £20,000, an individual payment plan will be approved by the panel when the award is made. Please note: normal payment terms are 30 days
- Successful applicants complete the project
- Successful applicants submit an end of grant report (again electronically using a link supplied) plus supporting evidence along with any final invoice as appropriate
- The administrator includes a report on the project in the fund's annual report. The annual report is a document that records the awards made during that year and profiles all the projects supported.
Subject to Government instructions at the time, the Annual Review Meeting, to which members of the public are invited, will be held on 18 June at 6pm in the Methodist Chapel in Sancton.