Withernwick Wind Farm Community Fund

The Withernwick Community Wind Farm Fund currently receives an annual donation from the developer. Find out more about funding information for communities here.

What is the Withernwick Wind Farm Community Fund?

EnergieKontor UK Limited was founded in 1999 and is a subsidiary of the German based EnergieKontor group.  Its UK based team are based at Thorpe Park Leeds with a remit to develop small and medium sized onshore wind projects throughout Great Britain. For further information please visit the EnergieKontor UK Limited website.

EnergieKontor UK Limited (external website)

In the East Riding EnergieKontor UK Limited operates two wind farms, one at Withernwick and one at Burton Pidsea. A part of the development's planning permission, granted in 2009 a commitment was made to create a community fund.

This fund, the Withernwick Community Wind Farm fund receives an annual donation from EnergieKontor UK Limited. The amount of the donation is based on a formula of £2,000 per megawatt of the wind farms operating capacity to a maximum of £36,000 per annum.

What is the area of benefit for the fund?

The area of benefit for the fund is the electoral wards of Mid and North Holderness in the East Riding of Yorkshire with a preference for appropriate initiatives in the proximity to the wind farm.  The area of benefit map can be downloaded from the table below.

What type of activities will the fund support?

The legal agreement and  constitution define the fund criteria as to promote:

  • Educational initiatives;
  • Community initiatives (activities);
  • Environmental initiatives;
  • Energy efficiency initiatives;
  • Community amenity initiatives (infrastructure).

Are there any activities that cannot be funded?

The following activities cannot be supported by the fund:

  • Activities adverse to the commercial interests of the wind farm
  • Political or religious campaigns
  • Statutory duties of a public body, including the East Riding of Yorkshire Council, Humberside Police, Fire and Rescue Services, the Health Authority, the Coastguard or a Parish Council.

How can the money be spent?

The fund panel can distribute the money as:

  • Commissioning - where the fund panel devise a Public Benefit project and employ a group to deliver it
  • Donations - where no conditions are placed on the money given to a project
  • Grants - where conditions on use are placed on the money given to a project and reports and audit arrangements are in place
  • Loans - where the money is spent and repaid at a later date.

Who can request funds?

Applications are accepted from community groups, community organisations, charities, parish councils, schools and churches. New groups or ideas for projects where a group does not currently exist can be considered. 

For further information please contact the fund administrator:

By email at  ruralfunding@eastriding.gov.uk.

How much money can be applied for?

Applications for over £500 should be made to the main fund. No upper limit has been set by the fund panel. Applications can be for more than one year in duration.

Applications for under £500 should be made to the fund Community Chest. This is a simpler application process for very small one off projects.

Will the fund support 100% of the project costs?

The fund panel will look for evidence of a projects own contribution towards the costs and will prioritise applications that show a 50% match funding.  However, in certain circumstances 100% funding may be given.

How is the fund managed and who makes decisions on how the money is spent?

Energiekontor have appointed East Riding of Yorkshire Council as the Accountable Body and Administrators of the fund. As part of this role the council provides the secretariat and advice function to a Fund Panel that make decisions about how the money is disbursed. The Fund Panel is made up of people appointed by the following organisations:

  • Aldbrough Parish Council
  • Ellerby Parish Council
  • Hatfield Parish Council
  • Mappleton Parish Council 
  • Withernwick Parish Council
  • Withernwick Community Association
  • East Riding of Yorkshire Council
  • A representative from the developer

What are the deadlines and timescales?

For applications over £500  - the fund operates a rolling programme and applications for funding can be made at any time. The fund panel meets quarterly, where the full information required has been submitted. Applicants are advised to submit all information within the timescales detailed below for their application to be considered:

Fund Panel Meeting dates for 2018 are:

  • The fund panel next meets on Thursday 19 July 2018 (submit all information by 5pm on Monday 25 June 2018)

Applicants will be informed of the fund panel decision by telephone or email within 48 hours of the meeting. This will be followed up formally in writing within 14 days of the meeting.

For applications of £500 or less - applications to the Community Chest may be made at any time and will be considered in between fund panel meetings.

What is the application process from start to finish?

  1. The applicant completes the online application form and submits it electronically with any supporting evidence (quotes, permissions, governance document, bank statements)
  2. The online system acknowledges receipt of the application
  3. The fund administrator carries out a technical appraisal of the application and requests any additional information required for clarification
  4. The application is sent to the fund panel members
  5. The fund panel members meet and make a decision
  6. The fund administrator writes to unsuccessful applicants stating the decision and the reason
  7. The fund administrator writes to success applicants offering fund and explaining any conditions that may apply. Enclosed with the offer of funding the administrator sends a pack detailing records that need to be kept and an End of Grant Report
  8. Successful applicants write back accepting or declining the offer and the conditions
  9. Successful applicants submit an invoice for either part or all of the funding offer.
  10. The administrator arranges payment (note: Payments can only be made directly into the applicants bank account. Payment Terms are normally 30 days)
  11. Successful applicants complete the project
  12. Successful applicants submit the End of Project report, a final invoice for any remaining funding due and evidence that the project has been carried out
  13. The administrator checks the End of Project report and arranges any final payments
  14. The project is included in the Fund Annual report and presented at the Public Annual Review Meeting

How do I submit an application for funding?

The applicant completes an online application form within the Flexi-Grant system and submits it electronically with supporting evidence. 

To access this system click on the link Flexi-Grant System (external East Riding website)

Guidance notes on how to complete the online application form are available on the Flexi-Grant system and can also be downloaded from the table below.

Supporting evidence consists of a minimum of:

  • Constitution, rules or governance documents
  • Latest annual audited or independently examined accounts
  • Most recent bank statements (all accounts no more than three months old)
  • Three comparable quotes from different suppliers for all individual items which cost £500 or more
  • Copies of relevant permissions/licences (Street Trading, Gambling, Planning Permission, Lease, Diocese faculty etc)

Other supporting evidence may be: 

  • Letters of support
  • Survey results
  • Reports
  • Related Strategies

If you have any queries please contact the fund by email: ruralfunding@eastriding.gov.uk