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Organising an event

Guidance to help you plan and apply for permission to hold a safe, well-managed event on a highway, or on council land, in the East Riding of Yorkshire.

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Guidance to help you organise your event

Preparation and notice required

If you are planning to hold an event on council-owned land, or one that may affect roads or traffic, you must get permission from the council first.

Examples of events that need approval include:

  • street parties - helpful information on organising a street party can be found on The Street Party Guide
  • galas
  • fairs
  • firework displays
  • shows
  • concerts.

Please note: it’s important to start preparing well in advance, as you must seek approval and submit all the relevant documents at least 12 weeks before your event. You should, however, bear in mind that street works (roadworks) may be planned 6 months in advance, so we recommend providing us with even more notice if possible to avoid clashes. You can find lots of general advice and guidance about how to run a public event on the ‘How to do it for East Yorkshire’ website.

Consultation may be required

Depending on the nature and scale of the event, you may need to consult with residents, businesses, emergency services, town and parish councils, and other relevant stakeholders.

How your event could affect the highway network

Any event that may disrupt the highway network and affect the safety of other highway users is known as a highway event. Regardless of whether the event takes place on or off the public highway, you must plan to mitigate its impact on the local community and the highway network.

It is your responsibility to check for any potential conflicts on the highway network that may disrupt your event. You can do this by visiting the one.network website and searching for areas that may potentially affect your event. Register on the platform to receive email alerts about any potential conflicts in the run-up to your event.

When you engage with us early in the event planning process, we can work with you to highlight potential issues, prevent problems, and take action to keep traffic moving.

You’ll need to include information about how highways and highway users might be affected when you complete the online form to apply to hold your event. We’ve provided some information and guidance here to help you prepare.

Guidelines for organising highway events

If your event will affect the highway network in any way, please make sure you read our Guidelines for organising highway events (below).

This document:

  • contains guidance for organising events that impact public highways in East Riding of Yorkshire
  • explains legal responsibilities and relevant legislation (e.g. Road Traffic Regulation Act 1984)
  • outlines when and how to apply for road closures and traffic restrictions (TTROs)
  • lists the required documents you need to provide when you complete the online application form
  • highlights the need to notify and consult emergency services, bus companies, residents, and businesses
  • describes safety and access requirements, including maintaining emergency vehicle corridors
  • provides contact details and links for further support
  • includes templates for notifying emergency services and local residents and/or businesses.

Guidelines for Organising Highways Events - June 2025 (pdf 482kb)


Temporary Traffic Regulation Order (TTRO)

Your event may require a Temporary Traffic Regulation Order (TTRO). This is a legal order used to temporarily regulate, restrict, or prohibit traffic on roads to facilitate events or activities. TTROs can be essential to manage traffic flow, ensure public safety and to provide adequate space for events.

Examples of TTROs include:

  • road closures
  • partial closures
  • temporary speed limit changes
  • one-way systems
  • banned turns.

More about road closures

As road closures cause disruption to drivers, pedestrians, residents, and businesses, they should only be considered once all other options have been exhausted. Any road closures require the approval of East Riding of Yorkshire Council. Only suitably qualified people can close roads. If you are not qualified then you must employ the services of a suitably qualified person or an accredited traffic management company to set up and manage any closures.

Closing a public road, footway, footpath, or verge without a lawful closure order is illegal.

If an event requires a road closure, you are advised to consider various factors in the earliest planning stages, including:

1. Resources and staffing

You should check that you have:

  • enough resources to buy or hire, and maintain the signs needed
  • staff who are competent and properly trained in traffic management to place, maintain, and remove signs
  • confidence there is sufficient car park availability and management of displacement caused by the road closure or car park suspension.

2. Safety and operational planning

You should check that you have:

  • considered the protection of crowds in your Traffic Management Plan
  • made any contingency plans for emergency access to your road closure, for example to attend an accident
  • procedures for removing broken-down vehicles from within the road closure or along the diversion routes
  • measures to prevent or clear vehicles present before the road closure begins.

3. Communication and access

You should check that you have:

  • consulted with residents, politicians, businesses, organisations, local disability groups, town and parish councils, or other relevant groups or individuals about the road closure
  • engaged with local bus companies and emergency services regarding the road closure
  • plans to ensure businesses or residents can access their properties within the road closure area
  • considered the effects the closure will have on surrounding streets. As road closures cause disruption to drivers, pedestrians, residents, and businesses, they should only be considered once all other options have been exhausted.

Possible costs of staging your event

A fee may be charged for processing your application, particularly if the event involves road closures or requires extra council resources.

Road closure

The fees for road closures vary depending on whether the closure falls under the Town Police Clauses Act 1847 (usually applicable for parades, or small social gatherings like local street parties), or the Road Traffic Regulation Act 1984 (usually applicable for for larger gatherings, such as sporting, social or entertainment events).

View the current fees under the heading ‘Fees under the Code of Practice for Event Management’ on our highway charges web page

Find out more about the type of closure you need in the Highway event guidance notes, located in the Events that may affect the highway network section of this page.

Car parking suspension

Car park suspensions must be applied for at least 10 working days before the start of the parking suspension. 

You must pay:

  • a non-refundable admin fee when you apply
  • a suspension cost for each parking bay affected.

View full details of the current parking suspension costs.

Find out how to apply for parking suspensions.

Other council premises

If you wish to hold an event in any other council premises, you may need to pay an extra fee. You should contact the service direct to discuss this. You should contact the service direct to discuss this

Extra costs

You should consider additional costs you may need to pay to other organisations. This may include:

  • Traffic Management plan
  • signage hire
  • additional staff hire.

Who to contact if you need more information to plan your event

Sewerby Hall and Gardens

Email: sewerby.hall@eastriding.gov.uk

Foreshores

Email: coastal.services@eastriding.gov.uk

Private land

Environmental health
email: licensing@eastriding.gov.uk

Parking suspensions

Email: parkingnotifications@eastriding.gov.uk

Highways and car parks

Highways events officer 
 Email: highwaysevents@eastriding.gov.uk

General enquiries

Not sure who to contact and have a general enquiry?
You can visit any Customer Service Centre, call us on (01482) 393939, or send us a general enquiry online

Apply to hold an event


You must submit your application at least 12 weeks prior to the date of your event, but you should try to provide more notice if possible.

Before completing our online form, make sure you have:

  • read the guidance and advice provided in this webpage
  • carried out further research as applicable to your event
  • prepared the required documents ready to upload.

Please note: if the correct documents are not uploaded we will not be able to process your application.


You will need...

Documents to upload at the time of application

Before you fill in the application form, make sure you have these documents ready to upload:

  • event management plan
  • event risk assessment
  • proof of public liability insurance (minimum £5million cover)
  • proof of correspondence with emergency services
  • Traffic Management plan, produced by suitably qualified staff (if applicable)
  • any other relevant documents, such as road closure forms, or parking suspensions.

Please note: if the correct documents are not uploaded we will not be able to process your application.

The online application form

You can save your progress in the online form and return to complete it at any time.

Apply to hold an event

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Requests to film on the highway

Please note: requests to film on the highway are regarded as highway events and therefore need to go through the same application process as other event requests.

You must submit your application at least 12 weeks prior to the date of your event, but you should try to provide more notice if possible.

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