Change of name deed (deed poll) service

Information about the change of name service available from East Riding of Yorkshire Council's registration service.

What is a change of name deed?

A change of name deed (often called a deed poll) is an official document that confirms you have changed your name.

You can use it to:

  • change any part of your name (first name, middle name, or surname)
  • add or remove names
  • change spelling or use/remove hyphens.

You do not need a legal process to start using a new name, however, most organisations (such as HM Passport Office and the DVLA) will require a formal document as evidence — this is where a change of name deed is important.

Why use the council’s service?

Using the East Riding Registration Service means the following:

  • Your document is prepared and checked by experienced registration officers
  • It is professionally witnessed
  • It is likely to be more widely accepted by most official organisations
  • We offer a simple, guided process with in-person support.

What changes can I make?

You may change your:

  • forename(s)
  • surname
  • or both.

However:

  • Titles (e.g. Lord, Lady, Sir, Dame) cannot be added
  • Names must not include symbols or numbers
  • Names must not be offensive or inappropriate.

East Riding Registration Service reserve the right to refuse to process names that do not meet these standards.

Will organisations accept my name change document?

Most organisations accept a Change of Name Deed as evidence, however, acceptance is at their discretion.

If you need it for a specific purpose, we recommend checking with that organisation in advance.

Can I change my name on my birth certificate?

No. Your birth certificate will always show your original name.

Instead, your change of name deed should be used alongside your birth certificate as proof of your new name.

Who can apply?

You can apply if you are:

  • aged 18 or over
  • changing your own name.

You cannot apply on behalf of someone else (including children).

If the person changing their name was born in Scotland there is a separate process for you to follow:

Changing your name - National Records of Scotland (NRS) (external website)

For under 18s, visit: GOV.UK - Changing your name by deed poll (external website)

Living abroad?

If you are a British national living abroad, you can use this service, however, you should check that your new name will be recognised in your country of residence.

What documents do I need?

You must bring original documents (no photocopies).

Proof of identity (one or more):

  • Birth certificate (showing your current name)
  • Passport.

Proof of address (one):

  • Driving licence
  • Latest bank statement
  • Council tax bill
  • Utility bill (dated within 3 months).

If applicable:

  • Marriage or civil partnership certificate
  • Decree absolute or dissolution certificate
  • Death certificate of a spouse or civil partner.

All documents will be returned to you on the day.

Witness requirements

You must bring a witness who:

  • is aged 18 or over
  • knows you personally
  • can sign the document in person.

Please note: council staff cannot act as your witness.

How much does it cost?

  • Change of Name Deed: £25
  • Additional copies: £12.50 each
  • Total (deed + one copy): £37.50.

Most people choose at least one copy for future use.

Please note: fees are reviewed annually and may change on 1 April.

How to book an appointment

Appointments are available in Beverley.

Email: registration.service@eastriding.gov.uk.

What happens at your appointment?

At your appointment:

  1. We check your documents
  2. We prepare your deed
  3. You and your witness sign the document
  4. The Registration Officer formally witnesses it.

You will leave with:

  • your completed change of name deed
  • all your original documents.

Lost your deed?

If you lose your document, you will need to book a new appointment to complete another change of name deed.

Contact us

If you have any questions, we're here to help:

Email registration.service@eastriding.gov.uk
Tel: (01482) 393600.

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