4.EHCP reviews

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Still image showing council logo and video title "Education, health and care plan annual review".

No dialogue.

0:06 | Background music | Speaker #2

Image is cartoon-style. A young man with brown hair is speaking. He is wearing a green t-shirt and blue trousers. He is stood in parkland, with trees and a tower behind him.

If your child or young person has an education, health and care plan (EHCP), it will be reviewed at least annually. For children aged five or under, their EHCP must be reviewed at least every six months.

Image is cartoon-style. A young woman with brown hair is speaking. She is wearing a pink hoodie and glasses. She is standing in front of trees and Beverley Minster.

This is to ensure that the plan is accurately describing the needs of your child or young person, the outcomes they are working towards and the provision (support) they require to reach these outcomes.

When the plan is reviewed a meeting is held where you, your child or young person, the education setting and any other professional involved meet to discuss the progress that has been made over the past 12 months.

There is a process that must be followed to ensure that the review is held correctly.

At least two weeks before the meeting, the educational setting must send invitations to yourself, the local authority and any other education, health or care professionals involved in supporting your child or young person, and request reports are submitted by these professionals.

At this time, the education setting will also request an updated parent/carer contribution and will seek the views of your child or young person. You will also be asked to complete an updated medical questionnaire to ensure that this information remains accurate and relevant.

Reports to accompany the annual review must be circulated to yourself and other invitees two weeks prior to the meeting date.

1:36 | Background music and bell chimes | Speaker #1

You may wish to bring a friend, family member or advocate, or request that someone from the special educational needs and disabilities information, advice and support service (SENDIASS) attends to support you during the annual review meeting.

During the meeting, which is typically led by the educational setting (this could be the SENCO, class teacher or Headteacher), a discussion will take place to review your child or young person’s progress towards the outcomes within their plan, the provision that they require and whether their needs have changed since the plan was issued. You will have an opportunity to provide updated views from yourself and your child or young person.

For young people in Year 9 or above, the annual review should also focus on outcomes that allow your young person to prepare for adulthood.

Children and young person should always be invited to the annual review, however, you may not feel that it is always appropriate for them to participate in the full meeting so you should discuss this with the education setting prior to the meeting.

Within two weeks of the meeting, the setting must issue a written report outlining:

what was discussed at the review

any differences of opinions and,

all of the information and evidence that was submitted by any professionals working with your child or young person.

This must be sent to the Special Educational Needs and Disabilities Assessment and Review Team (SENDART) as well as yourself and any other invitees to the meeting.

Within four weeks of the meeting, SENDART will decide whether your child or young person’s EHCP:

will be maintained (this means that it will stay the same),

will be amended (this means that it will change) or,

will cease (this means that it will no longer exist).

You will receive a letter explaining the decision that has been taken and who to contact if you have any questions.

If SENDART decide to amend the EHCP, it is required to issue the amended plan as quickly as possible and within eight weeks of the letter that was sent informing you of the decision to amend the plan.

Please note that if your child or young person is not on-roll at an educational setting, the process will be managed by the EHCO from SENDART.

If at any stage of the process, you disagree with SENDART’s decision, you will be provided with information of how you can challenge this and seek support from SENDIASS.

These meetings should be friendly and welcoming and everybody should be encouraged to share their feelings. Sometimes your child or young person might want to take a friend with them. They might also want to use a form of communication which best suits their needs.

The meeting must be child-centred and this means that the setting should adapt how the meeting is held depending on the needs and preferences of yourself and your child or young person.

It is important to note that the EHCP is only amended if there are significant changes to your child or young person’s needs, outcomes and/or provision, or that they are transitioning to a different educational setting.

Even if it is felt that the EHCP does not need to be amended, the information contained within the review is not lost and all of the evidence gathered should still be used to inform the education, health and care that your child or young person requires.

We advise that the most recent annual review documentation is read alongside the EHCP to fully inform anyone who will be working with your child or young person.

It is important to note that the meeting is not the review. The review is the entire process described within this video.

Regardless of whether the EHCP is amended or maintained (kept the same), it remains a legal document that outlines exactly what we (the local authority), the education setting and professionals in health and social care must do to ensure that your child or young person is able to achieve their full potential.

An annual review of the EHCP may be requested earlier than 12 months if there is a significant or distinct change to circumstances. You should speak with the special educational needs coordinator (SENCO) at your child’s educational setting in these situations.

Throughout this process, your primary contact is likely to be the SENCO at your child or young person’s school. You may also contact SENDART and speak to one of our team members who can provide useful information and will be able to answer the majority of your questions. You can also seek support or advice from SENDIASS.

6:21 | Music | No speaker

Still image showing council logo and video title "Education, health and care plan annual review".

No dialogue.

--- Video ends ---

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4.EHCP reviews

Introduction

Preparing for a yearly review

1
Meeting invitations

2
Request for information

Review meeting

1
At the meeting

2
After the meeting

3
What happens next

4
Decision to amend

The review process

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Alerts

Topics

Business

Council

Environment

Housing and Council Tax

Children and families

Learning

Leisure

Living

Planning and building control

Cost of living - help for households

Adult social care

Can't find what you're looking for?

4.EHCP reviews

Introduction

Preparing for a yearly review

1Meeting invitations

2Request for information

Review meeting

1At the meeting

2After the meeting

3What happens next

4Decision to amend

The review process

Stay updated on the latest East Riding news

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Alerts

1
Meeting invitations

2
Request for information

1
At the meeting

2
After the meeting

3
What happens next

4
Decision to amend