Examination in Public Information

What is an Examination in Public?

As part of the process of preparing a Local Plan, each document within the plan is subject to an ‘Examination in Public’. This is a form of public inquiry where an independent planning inspector, appointed by the Secretary of State, will ‘test’ the document to see if it meets the requirements of the relevant legislation and to see if it is ‘sound’. Soundness is tested by considering whether the document is justified; effective and consistent with national policy.

Local Plan Submission Statement (pdf 115kb opens in new window) 

What documents have been submitted for examination?

A number of documents were submitted to the Secretary of State on 29 April 2014, including:

CD01 - Proposed Submission Strategy Document (pdf 11mb opens in new window)

CD02 - Proposed Submission Allocations Document (pdf 6mb opens in new window)

CD03 - Proposed Submission Policies Map

In addition, a number of other ‘core documents’ have been submitted to support Local Plan documents at the Examination in Public. These can be accessed via the table below. A list of documents submitted is provided in the file below: 

List of submitted Local Plan documents (pdf 210kb opens in new window)

Duty to cooperate

In July 2014, the council wrote to a number of prescribed organisations to clarify their view on whether the Duty to Cooperate (Localism Act 2011) has been satisfied in the preparation of the East Riding Local Plan. Their responses are set out below. In addition, please also see Core Document 'CD06. Background Paper - Duty to Cooperate' in the table above.

English Heritage DtC Letter (pdf 24kb opens in new window)

Environment Agency DtC Letter (pdf 114kb opens in new window)

Hull City council DtC Letter (pdf 121kb opens in new window)

Marine Management Organisation DtC Letter (pdf 137kb opens in new window)

North East Lincolnshire council DtC Letter (pdf 504kb opens in new window)

North Lincolnshire council DtC Letter (pdf 910kb opens in new window)

North Yorkshire County council DtC Letter (pdf 24190kb opens in new window)

Office of Rail Regulation DtC email (pdf 123kb opens in new window)

Vale of York CCG DtC Letter (pdf 125kb opens in new window)

What is the examination library?

The examination library comprises the suite of documents which form the background and evidence base for the Submitted Strategy and Allocations Documents. The library includes the submitted documents in the above table (CD01 to CD34) and those set out in the table below.

Please note: that 'Local Plan Technical Note 1 (CD204) was previously provided with the reference CD202.

List of documents in the examination library (pdf 690kb opens in new window)

What changes are proposed for the East Riding Local Plan?

Following consultation on the Local Plan Modifications in March 2015, the council has proposed a further  modification (reference: AM242) to site SMB-B (Land North of A166, Stamford Bridge) in the Allocations Document.  This has been proposed to address comments raised by National England on the Local Plan Habitats Regulations Assessment. 

Allocations Document Additional Modification (January 2016)

The proposed amendments have been published for consultation, these are set out in the East Riding Local Plan Additional Schedule of Modifications (Allocations Document) January 2016 (CD388).

Additional Schedule of Modifications (Allocations Document) January 2016 (pdf 294kb opens in new window)

The Modification takes into account an update of the site assessment for SMB-B, as well as a revised Habitats Regulations Assessment  and Sustainability Appraisal Notes (CD389) for the site. These have been reflected in a Statement of Common Ground (CD366/02) that has been prepared by the council and Natural England. 

Revised Habitats Regulations Assessment and Sustainability Appraisal Note (pdf 993kb opens in new window)

Statement of Common Ground with NE for SMB-B (pdf 204kb opens in new window)

The consultation will commence on Monday, 18 January 2016 and will close at 5pm on Monday, 29 February 2016. 

You are invited to submit comments on the proposed modification (reference: AM242). 

Please note: the Inspector has advised that he may not be able to take into account any further submissions relating to any further matters. 

A Statement of Representations Procedure has been prepared to provide further details on the consultation and how you can view and respond to the documents. Responses will be taken into account by the Inspector in preparing his report, and must be returned to the Local Plan Programme Officer using the following details:

Malcolm Wells
Programme Officer
Room GG9
County Hall
Beverley
East Riding of Yorkshire
HU17 9BA

Email:  malcolm.wells@eastriding.gov.uk

Statement of Representations Procedure (pdf 212kb opens in new window)

Representation Form and Guidance Notes (word 141kb opens in new window)

If you chose not to use a response form you must ensure that all of the information required by the form is included in your response.

Public consultation (March 2015)

A list of changes (also known as modifications) to the Strategy and Allocations Documents have been published for consultation:

Schedule of Modifications - Strategy Document (CD04/04) (pdf 2.37mb opens in new window)

For ease of use, the council has prepared "tracked changes" versions of the Strategy and Allocations Documents that show the proposed modifications listed in the schedules above.

Strategy Document - Modifications Tracked Changes Version (CD01/01) (pdf 8.22mb opens in new window) 

Allocations Document - Modifications Tracked Changes Version (CD02/01) (pdf 8.15mb opens in new window) 

As a result of the proposed modifications, a revised Policies Map has also been prepared.

The proposed modifications are accompanied by a Sustainability Appraisal note, a Habitats Regulations Assessment note and a Statement of Representations procedure.

Sustainability Appraisal Note for Strategy and Allocations Document Modifications (CD338) (pdf 2.45mb opens in new window)

Statement of Representations Procedure (CD357) (pdf 209kb opens in new window)

The public consultation took place between Monday 30 March 2015 to 5pm on Monday 11 May 2015. Comments were only invited on the changes (modifications) and on new documents that were added to the examination library since the hearing sessions. These documents included a note on the impacts of the 2012-based household projections (see CD346 below) which were released by the Department of Communities and Local Government on 28 February 2015.

Note on the implications of 2012-based household projections (CD346) (pdf 460kb opens in new window) 

Responses to the changes (March 2015)

A number of comments on the proposed modifications were sent to the Programme Officer on behalf of the Planning Inspector. These are set out in the table below and are provided with the prefix 'FC' to distinguish them from previous responses to the Local Plan.

The Planning Inspector will now consider the responses for both Examinations (Strategy Document and Allocations Document) before deciding on the next steps in the process. No further responses are required and any which are received will be returned without being considered. 

The table below also includes responses to modifications first set out in July 2014 following the submission of the Strategy and Allocations Documents. The modifications were detailed in document CD04/02 and were subject to public consultation between 21 July 2014 and 1 September 2014. The responses to that set of modifications are provided with the prefix 'EMM' in the table below.

When will the Examination in Public take place?

The Examination is currently ongoing. The first set of hearing sessions for the examination of the Strategy Document started on Tuesday, 7 October 2014 and for the Allocations Document on Tuesday, 4 November 2014. Both sessions were closed by the inspector on the 18 November.

Following the consultation on the Schedule of Modifications (March 2015), the Inspector requested further hearing sessions for the Allocations Document. The additional hearing sessions took place on Tuesday, 14 July and Wednesday, 15 July 2015. These additional sessions were to discuss modifications to the Allocations Document only, specifically where they extend or reduce sites already proposed by the council, and where the council seeks to introduce new sites or remove others from the plan. 

All the hearing sessions took place at County Hall, Beverley and the timetables for each matter are set out in the file below.

Strategy and Allocations Document hearing sessions timetable (pdf 74kb opens in new window)

The matters discussed at the additional hearing sessions are set out in the file below. 

Further hearing sessions guidance note, agenda and timetable (pdf 60kb opens in new window)

Prior to the hearings in October and November 2014, a draft timetable was prepared and comments were invited. The file below sets out the responses received.

Response to the draft timetable (pdf 4mb opens in new window)

What 'matters and issues' were discussed at the hearing sessions?

The planning inspector prepared two 'matters and issues' papers, one for each examination.  Because of the nature of the two documents and their parallel examinations, there was some overlap, so the matters and issues papers should be read together.  The matters and issues papers are available to view below, together with guidance notes for people participating in the examinations.

Guidance note for people participating in the examinations (pdf 54kb opens in new window)

Strategy Document Matters and Issues paper (pdf 76kb opens in new window)

Allocations Document Matters and Issues paper (pdf 89kb opens in new window)

Representatives, including the council, were invited to submit written statements to address the matters and issues the inspector has identified. These were submitted to the Programme Officer by 5 September 2014 and are set out in the table below.

Who do I contact for more information?

An independent programme officer has been appointed to represent the planning inspector. The programme officer is responsible for managing the day to day arrangements of the examination process before and during the period of the examination, recording all documents submitted, arranging for the inspection of sites by the inspector and dealing with correspondence on his behalf to those have made representations, including requests for and exchange of all statements. This will include any communication or correspondence between the inspector and the council.

The programme officer for the East Riding Local Plan examination is Malcolm Wells and all correspondence with the planning inspector should be directed to the programme officer:

Malcolm Wells
Programme Officer
Room GG9
County Hall
Beverley
East Riding of Yorkshire
HU17 9BA

Tel: (01482) 396285
Tel: (01482) 393044 - during the hearing sessions

Please mark correspondence as 'Private and Confidential' on the envelope.

malcolm.wells@eastriding.gov.uk

The appointed planning inspector is Mr Simon Berkeley, BA, MA, MRTPI.

Where can I find the representations to the proposed submission strategy and allocations documents?

The representations made to the Proposed Submission Strategy Document and the Proposed Submission Allocations Document can be viewed in the table below. They can also be viewed using the council's consultation portal (see CD05a and CD05b above). You can use the spreadsheet below to see a list of who made a representation, what part of the document they were referring to and their unique reference number.

List of representations to the Proposed Submission documents (excel 224kb opens in new window)

Where can I find previous consultation documents on the Local Plan?

All previous consultation documents on the Local Plan are available to view on this website. Please visit the Strategy Document and Allocations Document pages for more information.